GPG Management

Finding the Right Bookkeeping Partner for Complex Real Estate Flips

GPG Management knows what success in real estate looks like, but it was their luxury residential property flipping projects that really tested their need for consistent, accurate bookkeeping. 

Trying it All Before Finding the Right Bookkeeper

“Like many business owners, I’ve gone through a number of different bookkeeping solutions,” explains Rod G. from GPG Management. Their story is one we’ve heard before: they started by trying to handle the books themselves, but that quickly turned into a mess. Next came a local bookkeeper who knew the basics but didn’t understand the ins and outs of real estate.

After all, flipping multiple properties at once isn’t your standard bookkeeping job. “Real estate presents some particular problems when you have multiple projects,” Rod notes. “Having somebody that specializes in real estate and understands QuickBooks as it relates to real estate is important.”

Hoping to level up, GPG finally tried working with a fractional CFO and bookkeeping service. It seemed promising on paper, but reality fell short. They ended up with:

• A messy QuickBooks situation
• Too many people to communicate with
• Mistakes that shouldn’t have happened
• Slow responses despite the premium price tag

By this point, they were out thousands of dollars and hours of wasted time, with not much to show for it. 

The Transformation with Ambrose Bookkeepers

When GPG partnered with us, we tackled their challenges in two phases:

1. The Cleanup Phase

Like many of our clients, GPG came to us with books that needed some serious attention. We love a good cleanup, so we dug in and got to work in QuickBooks. We set up a customized chart of accounts, set up property and entity tracking capabilities, and so much more. Our deep real estate experience meant we understood exactly what property flip accounting should look like and how to manage multiple project books effectively.

2. The Maintenance Phase

Once we got the books in order, we shifted into maintenance mode. “Kristen is very proactive,” Rod shares. “We’re always getting reminders: ‘Hey, I need an update on this entry’ or ‘I need to get the month closed down.’” Now, every month, GPG can count on clean books and consistent records from us, keeping everything running like clockwork.

Real Results

The improvements were clear and measurable:

• Clean, consistent financial records 
• Smart data that can drive smart decisions
• Three hours saved every month compared to their previous setup
• Quick responses when they need answers
• Smoother processes across the board
• More time to focus on making deals
• Zero frustration

As Rod puts it, “What we need as real estate investors is people in our life helping us stay on top of the details. I want to be focused on the things that are going to ultimately make me money, which are the deals.”

Beyond Basic Bookkeeping

This wasn’t just about cleaner books—it was about finding a financial partner who really got it. “I’ve had lots of different experiences with different bookkeepers,,” Rod reflects. “I’ve had pleasant people, but with Ambrose Bookkeepers, I’ve just had a level of comfort that everything was getting done. And not just done, but done proactively, which is a different thing.”

The Bottom Line

For GPG Management, partnering with us delivered exactly what they’d been looking for: real estate know-how, QuickBooks expertise, and proactive management all rolled into one. Now they can focus on what they do best—making lucrative real estate deals—while knowing their books are in expert hands.

“I’ve already recommended Kristen,” says Rod. “100% hands down full recommendation. No concerns, highest marks for sure.”

Ready to Amp Up Your Own Bookkeeping to Match Your Ambition?

Maybe you’re in a similar position right now: you know your real estate business could perform better with the right financial systems in place. You’re ready to move from reactive to proactive, from uncertainty to confidence, from chaos to clarity.

Like GPG Management, you could have monthly financials that tell the true story of your business. You’d be able to make hiring and scaling decisions with complete confidence in your numbers. And you’d have a real estate bookkeeping expert in your corner, always ready to answer questions and help guide your growth. 

That’s exactly what we deliver for real estate investors every day at Ambrose Bookkeepers, and we’d love to hear how we can help you!